Registered Student Organizations and Georgia Tech Departments may request Student and Campus Event Centers equipment to be used in other facilities or outdoor spaces on campus outside of the SCEC Department managed facilities.

All requests must be made via the following request form at least four (4) weeks in advance. Proof of space reservation is required (via reservation number) when requesting equipment.

Full-Service Equipment Rental

SCEC Team will drop-off, set-up, test (if applicable), and pick-up equipment.

Passport Portable PA System

Included EquipmentClient ResponsibilitiesFee
Ideal for small/medium outdoor presentations, small venues and coffee houses, acoustic performances, poetry readings, light background music, etc.

 

 

  • 1, self-contained portable audio Fender Passport 300 PRO sound system with two full-range speaker cabinets, powered mixer and speaker stands.
  • 6 channel mixer provides the option for up to 4 microphone inputs and 2 instrument/auxiliary inputs.
  • Any combination of wired or wireless microphones available upon request. Up to 4 wireless microphones maximum.
  • Microphone stands available at no additional cost, if desired.
  • All required cables and extension cords (up to 25 feet) included.
  • Pre-event music provided by client.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • If using for an outdoor reservation, amplified sound request must be approved prior to confirmation.
  • Provide parking information, diagram, timeline of event, and on-site contact information.
  • Client must indicate how many microphones (wired or wireless), microphone stands, and aux inputs that will be used prior to event set-up.

Wireless microphones charged an additional $10 per microphone for Registered Student Organizations, and $30 per microphone for GT Departments

$100 – Registered Student Organizations

$200 – GT Departments

Concert Sound System

Included EquipmentClient ResponsibilitiesFee

Ideal for large outdoor presentations (for example, to amplify sound at Tech Green), DJ performances, dance performances, live music, etc.

Powerful audio system that will “pack a punch” to your music event. 2 – Mackie SA1232 3-way Powered Speakers. 2 - Electro-Voice ZLX 12" Powered Speakers on tripod speaker stands. • Mackie Pro mixer (Provides the option for up to 8 microphone inputs and 2 stereo instrument inputs). Any combination of wired or wireless mics available upon request. Up to 4 wireless microphones maximum. Microphone stands available at no additional cost, if desired. All required cables and extension cords (up to 25 feet) included. 3 hours with AV tech to monitor sound levels during event.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • If using for an outdoor reservation, amplified sound request must be approved prior to confirmation.
  • Provide parking information, diagram, timeline of event, and on-site contact information.
  • Client must indicate how many microphones (wired or wireless), microphone stands, and aux inputs that will be used prior to event set-up.
  • Wireless microphones charged an additional $10 per microphone for Registered Student Organizations, and $30 per microphone for GT Departments

$150 – Registered Student Organizations

$300 – GT Departments

Impromptu Lectern

Included EquipmentClient ResponsibilitiesFee
Does not include microphone.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$25 – Registered Student Organizations

$50 – GT Departments

Portable Projector with Screen

Included EquipmentClient ResponsibilitiesFee

Ideal for presentations or slide shows in locations where a built-in projector is not available (Outdoor events, meeting rooms with no built-in projector available, etc.). Not intended for movie screenings. Does not include sound, if sound is needed, the Passport Portable PA System must also be reserved.

  • Optoma X400+.
  • Screen size: 8’W x 6’H.
  • 1080p resolution.
  • Produces a sharp and colorful image that can be used in the middle of the day or with moderate room light.
  • Easy connectivity to most video inputs. (HDMI, VGA, or S-Video).
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$75 – Registered Student Organizations

$150 – GT Departments

Pipe & Drape Kit

Included EquipmentClient ResponsibilitiesFee

Used to divide, hide, and/or decorate a space.

  • 1 kit includes 2 uprights, 2 bases, 1 adjustable crossbar & 100% polyester drapes (color: black).
  • Covers 8 ft. height and either 6 ft., 8 ft., or 10 ft. wide.
  • Price includes up to 5 (five) pipe and drape kits.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$50 – Registered Student Organizations

$75 – GT Departments

Popcorn Machine

Included EquipmentClient ResponsibilitiesFee

2 bags of popcorn (each bag contains about 35 servings), serving bags and serving scoop. Client is responsible for making and serving popcorn.

  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$65 – Registered Student Organizations

$90 – GT Departments

Tables and Chairs

Included EquipmentClient ResponsibilitiesFee

Tables for outdoor spaces that are not managed through the SCEC Department (including Tech Walkway) must be requested through Georgia Tech Event Staging (brandon.ford@facilities.gatech.edu).

On very rare occasions in which Georgia Tech Staging cannot fulfill the request, the SCEC Department can provide the following equipment: 6 ft. folding tables, folding chairs, high-boy tables.

  • Client must provide denial from GT Event Staging to be considered.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.
  • Space must be accessible by box truck.

Tier I Price Includes:

Up to 20, 6 ft. folding tables, and/or Up to 50 folding chairs, and/or Up to 8 high-boy tables

$40 – Registered Student Organizations

$50 – GT Departments

Tier II Price Includes:

Up to 20, 6 ft. folding tables, and/or 51-80 folding chairs, and/or 9-16 high-boy tables

$80 – Registered Student Organizations

$100 – GT Departments

Self-Service Equipment Rental

Client is responsible for pick-up and drop-off to Exhibition Hall Information Desk

Aluminum Easel

DetailsCostReplacement Fee
Aluminum Easel (5’ tall, displays artwork 12” to 24” wide).

$5/easel – Registered Student Organizations

$10/easel – Georgia Tech Departments

$60

Flip Chart

DetailsCostReplacement Fee
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper).

$10/flip chart – Registered Student Organizations

$25/flip chart – Georgia Tech Departments

$100
 

Karaoke Machine

DetailsCostReplacement Fee
GRAND Videoke Symphony Karaoke Machine (Includes 2 wireless mics with keypads to control menu and song selections, over 5000 built-in songs) Device will need to be connected to screen with audio/video capabilities.

$30 – Registered Student Organizations

$50 – Georgia Tech Departments

$200

Pop-Up Tent

DetailsCostReplacement Fee
Pop-up Tent (Includes sandbags. Group must have approval for outdoor location use from CPSM).

$25/tent – Registered Student Organizations

$50/tent – Georgia Tech Departments

$100